Last updated: January 2026
The Soft Woman Collective (“we,” “us,” or “our”) is committed to protecting your privacy and honoring your trust. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit or interact with our website.
Our website address is: https://thesoftwomancollective.org
Who we are
The Soft Woman Collective is a wellness-centered organization offering gatherings, digital content, community spaces, and resources designed to support women through softness, stillness, and intentional growth.
Information We Collect
We collect personal information only when you voluntarily provide it to us. This may include:
• Your name and email address (when subscribing to emails, completing forms, or registering interest)
• Any information you choose to share in contact forms, comments, or event inquiries
• Technical data such as IP address, browser type, and device information for security and analytics purposes
We do not knowingly collect personal data from children under the age of 13.
Comments
When visitors leave comments on the site, we collect the data shown in the comments form, as well as the visitor’s IP address and browser user agent string to help with spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to determine if you are using it. The Gravatar service privacy policy is available on their website. After approval of your comment, your profile picture may be visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS). Visitors to the website may download and extract any location data from images on the site.
Cookies
If you leave a comment on our site, you may opt in to saving your name, email address, and website in cookies. These are for your convenience so you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, a temporary cookie will be set to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and screen display choices. Login cookies last for two days, and screen options cookies last for one year. If you select “Remember Me,” your login will persist for two weeks. Logging out removes the login cookies.
Embedded Content from Other Websites
Articles or pages on this site may include embedded content (e.g. videos, images, articles, social media posts). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction if you have an account and are logged in to that website.
How We Use Your Information
We use the information we collect to:
• Communicate with you about updates, offerings, and events
• Respond to inquiries and messages
• Improve our website and offerings
• Maintain a safe and supportive online environment
We do not sell, rent, or trade your personal information.
Who We Share Your Data With
We only share your data with trusted third-party service providers when necessary to operate our website or deliver services. This may include:
• Email marketing platforms
• Website hosting providers
• Analytics and security services
These providers are required to safeguard your information and use it only for the purpose for which it was shared.
How Long We Retain Your Data
• Comments and their metadata are retained indefinitely to recognize and approve follow-up comments automatically.
• Registered users (if any) can see, edit, or delete their personal information at any time (except usernames).
• Website administrators can also see and edit that information.
We retain personal information only as long as necessary to fulfill the purposes outlined in this policy.
What Rights You Have Over Your Data
If you have an account on this site or have left comments, you may request:
• An exported file of the personal data we hold about you
• That we erase any personal data we hold about you
This does not include data we are required to keep for administrative, legal, or security purposes.
Where Your Data Is Sent
Visitor comments may be checked through an automated spam detection service.
Data may be processed outside of your local jurisdiction through secure third-party platforms, always in compliance with applicable data protection laws.
Payments, Donations, and Memberships
The Soft Woman Collective may collect payments, donations, or membership fees through secure third-party payment processors.
When you make a purchase, donation, or join a membership, we may collect information necessary to process the transaction, such as your name, email address, billing details, and transaction amount. We do not store or have direct access to your full payment card information.
Payment information is processed securely by trusted third-party providers who comply with industry security standards. We use this information only to:
• Process payments, donations, and memberships
• Provide receipts, confirmations, or access to purchased offerings
• Maintain accurate financial records in accordance with nonprofit and legal requirements
Donations made to The Soft Woman Collective are used to support our programs, gatherings, community initiatives, and operational sustainability. If and when tax-deductibility applies, appropriate documentation will be provided.
Nonprofit Transparency & Stewardship
As a mission-led nonprofit organization, The Soft Woman Collective is committed to transparency, integrity, and responsible stewardship of all funds entrusted to us.
We strive to:
• Use contributions in alignment with our stated mission and programs
• Maintain ethical financial practices and internal accountability
• Share information about our work, impact, and offerings openly with our community
Your support—whether through donations, memberships, or participation—helps us create healing-centered spaces rooted in softness, care, and collective growth.
Donation Disclaimer
All donations made to The Soft Woman Collective are voluntary and made with the understanding that they support the mission, programs, and operational needs of the organization.
Donations are generally non-refundable, except in cases of error or as required by law. Contributions are not made in exchange for goods or services unless explicitly stated.
If The Soft Woman Collective qualifies as a tax-exempt nonprofit organization, donations may be tax-deductible to the extent allowed by law. Donors are encouraged to consult a tax professional regarding their individual circumstances.
Refund & Cancellation Policy
Because many of our offerings are digital, experiential, or community-based, refunds are handled with care and clarity.
• Donations: Non-refundable, except in cases of processing error.
• Memberships: Membership fees are non-refundable once access has been granted, unless otherwise stated at the time of purchase.
• Events & Gatherings: Refund or transfer policies for events will be clearly communicated at the time of registration. In some cases, tickets may be non-refundable but transferable.
• Digital Products: Due to the nature of digital content, all digital sales are final unless otherwise noted.
If you experience an issue or believe an error has occurred, please contact us through the website contact form, and we will review your request with care.
Email Communications
If you subscribe to our email list, you may receive updates, reflections, event invitations, or announcements aligned with our mission. You may unsubscribe at any time using the link provided in our emails.
Data Security
We take reasonable steps to protect your information using administrative, technical, and physical safeguards. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for legal reasons. Updates will be posted on this page with a revised effective date.
Contact Us
If you have questions or concerns about this Privacy Policy or your personal data, you may contact us through the website contact form.
We honor your privacy as part of our commitment to care, integrity, and trust.